78th ANNUAL GENERAL MEETING
12.05 PM THURSDAY 17th OCTOBER 2024
AGENDA
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Welcome From the Chair of DALC
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1. |
Apologies for absence
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2. |
Notices The Chair of DALC will inform the AGM of any items of note.
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3. |
Minutes of the 77th Annual General Meeting – 14th October 2023 The Chair will move the adoption of the minutes.
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4.
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Matters arising from the Minutes of the 77th AGM
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Annual Report 2023/24 The Annual Report will be presented by the Chair for adoption. The report covers 1st April 2023 – 31st March 2024.
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Financial Statement 2023/24 The financial statements: a) of the Derbyshire Association of Local Councils to 22nd August 2023 b) of Derbyshire ALC Ltd from 23rd August 2023 – 31st March 2024 will be presented for adoption by the Chief Officer. Copies of the financial statements are included in the Annual Report. (To be signed by the Chair)
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Update from the Board of Directors The Chair will report on activity since the last AGM, not covered in the Annual Report, including NALC business and FEMALC business.
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8. |
Appointment of Auditor – 2024/ 25 The auditors for 2023/24 were Derby Community Accountancy Service and officer recommendation is to continue with their services.
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9. |
To receive notification of the DALC representative to NALC National Assembly and the NALC AGM The Board of Directors have appointed the Chair to be the formal representative to National Assembly; and the Chair, Vice Chari and Chief Officer to be voting representatives at the NALC AGM.
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10. |
To receive from the Board of Directors the Subscription Rates for 2025/26 A) DALC (scale of fees attached for DALC subscription) B) NALC: to note that NALC are proposing a 5% increase on their rates which will be voted on at the AGM on 7th November.
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11. |
Motions for Debate a) From DALC member councils – none received b) From other CALCs to be considered at the NALC AGM: i)
Surrey
ALC: At present Town and Parish Councils have no
recourse for resolution of any financial services complaints through the
Financial Ombudsman Service as they are not included in the list of eligible complainants
in the Financial Services and Markets Act 2000.
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12. |
Chair’s closing remarks
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Band (electoral size) |
Fees 2025/26 |
Optional enhanced fee* |
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£ |
£ |
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0-199 |
100 |
120 |
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200-299 |
160 |
150 |
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300-399 |
220 |
180 |
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400-599 |
280 |
210 |
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600-899 |
340 |
230 |
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900-1249 |
400 |
250 |
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1250-1499 |
460 |
275 |
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1500-1749 |
520 |
275 |
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1750-1999 |
580 |
320 |
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2000-2499 |
640 |
320 |
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2500-2999 |
700 |
340 |
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3000-5999 |
760 |
340 |
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6000+ |
820 |
340 |
DALC Subscription Fees 2025/26
* Allows councils to have up to 3 free training places per course on a range of training courses including councillor essentials, Code of Conduct, Employment courses, Freedom of Information, GDPR. Individual places typically cost £35 - £55
Note: in addition, the NALC fees are proposed to be £8.10 per elector – to be confirmed after the NALC AGM.
Important Update: Mayor Claire Ward Unable to Attend DALC Day Event:
We regret to inform you that due to unforeseen circumstances beyond our control, Mayor Claire Ward will not be attending the DALC Day event scheduled for tomorrow, October 17, 2024.
We sincerely apologize for any inconvenience this may cause and are working to adjust the event program accordingly. An updated schedule will be sent out later today.
Thank you for your understanding and continued support. We look forward to seeing you at the event!
Sincerely,
The DALC Team
DALC
Day /AGM Running Order
17th October 2024
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9:15-9.45AM Arrival Teas and Coffee, Exhibitor Stands |
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9.45-9:50AM |
Welcome |
Wendy Amis |
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9.50AM -10-30AM |
Special guest speaker Toby Perkins Labour (MP) With question time for Toby Perkins (MP)
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10:30-10:35 |
Wendy Amis (Chief Officer DALC) Explaining break-out tables to delegates |
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10:35 - 11:05AM |
Break- out tables – Session 1 |
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Guest speaker: George Jones (Wilder Communities Officer) Derbyshire Wildlife Trust Derwent Living Forest project
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Guest speaker: Helen Milton and Heather Clarkson - Walk Derbyshire initiative and what councils can do to encourage communities to walk instead of drive
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Guest speaker: Richard O’Callaghan (Lead External Affairs Officer) Woodland Trust Free Tree Initiative |
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Guest speaker: Emma Datta (Wildlife Trust) Beaver Feasibility Officer |
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Guest speaker: Wendy Amis (Chief Officer DALC) Stronger Together |
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11:05-11:35AM |
Tea and Coffee break, and Exhibitor stands |
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11:35-12:05AM |
Break-out tables -Session 2 |
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Guest speaker: George Jones (Wilder Communities Officer) Derbyshire Wildlife Trust Derwent Living Forest project |
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Guest speaker: Helen Milton and Heather Clarkson - Walk Derbyshire initiative and what councils can do to encourage communities to walk instead of drive
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Guest speaker: Richard O’Callaghan (Lead External Affairs Officer) Woodland Trust Free Tree Initiative |
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Guest speaker: Emma Datta (Wildlife Trust) Beaver Feasibility Officer Study on re-introduction to Derbyshire |
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Guest speaker: Wendy Amis (Chief Officer DALC) Stronger Together |
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12:05-12:45 |
AGM |
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12-45-13:30 |
Break for Lunch and Exhibitor stands
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13:30-14:15PM |
Special guest speaker Mayor Claire, East Midlands Combined Authority With question time for Mayor Claire Ward
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14:15-14:45PM |
Guest speaker: Bianca Rossetti Age friendly communities Centre for aging better
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14:45-15:15PM
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Awards/Photos |
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15:30PM |
END |
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Round Table Topics
We are delighted to welcome you to DALC Day,
featuring dynamic roundtable discussions on key health, wellbeing and
environmental topics. You will have the
opportunity to visit two separate tables The outlines below will help you
decide which discussion you would most like to participate
How it works: five speakers at five separate tables delegates will choose the table offering the topic of interest you will engage in 30 minutes discussions on that topic with the speaker.
Feel free to ask questions, share your insights, and get involved in the open exchange of ideas!
Roundtable Discussion Topic
Table 1
George Jones: Wilder Communities
Wilder Communities Officer
Derbyshire Wildlife Trust
Discussion Topics:
- Hedge, Woodland, and Orchard Creation: Exploring the importance of creating and maintaining these green spaces.
- Natural Flood Management: How natural landscapes play a role in managing flood risks.
- The Derwent Living Forest Project: A look at how this initiative supports councils and communities, and the resources available through this project.
Table 2
Richard O'Callaghan: Woodland Creation
Lead External Affairs Officer
The Woodland Trust
& William Ward
The Woodland Trust
Discussion Topics:
- Practical Aspects of Tree Planting & Woodland Creation: Delving into best practices, challenges, and opportunities in planting and maintaining woodlands.
- Guidance Document: A preview of the upcoming guidance document on tree planting and woodland creation that the Woodland Trust is set to publish soon.
- Tree Equity Score Mapping Tool: Introducing a free tool designed to help town and parish councils prioritize areas for tree planting, ensuring tree equity across communities.
Table 3
Emma Datta: Reintroduction of Beavers
Beaver Feasibility Officer
Derbyshire Wildlife Trust
Discussion Topic: Derbyshire Wild Beaver Assessment & Consultation
Emma Datta will discuss the exciting initiative around the reintroduction of wild beavers in Derbyshire. She will provide insights into the Derbyshire Wild Beaver Feasibility Assessment Initiative, focusing on:
- Why Beavers? Why Now? Why Derbyshire?: Understanding the reasons behind reintroducing beavers to the region and why it’s timely.
- Engaging Councillors and Communities: How to ensure that local councils and the communities they serve are effectively involved in the consultation process. This includes addressing questions and ensuring councillors have the knowledge to support their constituents.
Emma will aim to equip councillors with the information they need to be active participants in the discussion, addressing community concerns and supporting effective reintroduction efforts.
Table 4
Heather Clarkson: Getting Communities Walking
Walk Derbyshire Lead
Walk Derbyshire
Discussion Topic: Enabling Everyday Walking Within Our Communities
This discussion will focus on how councils can support and encourage walking as an accessible and sustainable mode of transport within our communities. The session will explore:
Strategies for Improving Walkability: How to create pedestrian-friendly spaces and improve infrastructure to make walking safer and more convenient.
Fostering Healthy, Active Lifestyles: Ways to promote walking as part of a healthy lifestyle for all residents.
Case Studies & Grant-Funded Programs: Based on case studies grant funded programmes over the past 12months showcasing practical examples of how communities have improved walkability and accessibility.
Table
5
Wendy Amis: Working and Supporting Each Other
Chief Officer
DALC
Discussion Topic: Working and Supporting Each Other
our membership organisation, what do you expect from us?
• Better communication? How can we improve and expand our existing updates, newsletters and website information?
• Specialist training courses and skills development? How can we help you and your council grow, learn and succeed?
• More workplace support? Whether it’s code of conduct or flexible working, how can we help support you day-by-day?
• More social events and networking opportunities? How can we help strengthen the bonds between councils and their communities?
• More lobbying and
representation? How can we better ensure your voices are heard at regional and
national level?
Your input has always been invaluable in shaping the future of DALC. By working together and supporting one another, we know we can be a force for positive change. Let’s keep building a stronger union where all voices matter. We look forward to hearing from you at our DALC Day round-table sessions.
You can download word version by clicking the links: Running Order DALC DAY 2024